Purchasing & Suppliers
Every purchase, return and supplier payment lands in the right place by itself, cost included.
What purchasing handles for you
Invoices that post themselves
A purchase invoice posts to Accounts Payable automatically, or straight to cash or bank when it's paid on the spot, no separate accounting step afterward.
Cost recalculated on delivery
Every purchase line updates the item's stock and its weighted-average cost the moment it's entered, not at some later close.
Corrections that ripple forward correctly
Edit a posted purchase line's quantity or cost, and the item's entire cost history replays automatically, so every sale made since keeps the right cost of goods sold.
Returns checked before they post
A purchase return is validated against what's left to return and what's actually still in stock, and reverses through a new linked document rather than an edit to the original.
Payments capped to the real balance
A supplier payment can never be entered for more than that supplier is actually owed, closing off a common source of bookkeeping errors.
Supplier records with history stay protected
Once a supplier has purchase or payment history against them, their record can't be deleted, keeping every past document traceable.
Purchasing feeds inventory and accounting at the same instant
A purchase invoice isn't a separate record you reconcile against stock and the ledger later — it updates both the moment it's entered. What you paid a supplier, what it cost you, and what's now on the shelf all come from the same document.
Questions about purchasing
Does entering a purchase invoice update my stock automatically?
Yes. The moment a purchase line is entered, the item's stock and its weighted-average cost update immediately, no separate stock-in step required.
What happens to cost of goods sold if I correct an old purchase invoice?
The item's cost history replays from that point forward, so every sale recorded since keeps an accurate cost of goods sold rather than one based on the old, incorrect figure.
Can I accidentally pay a supplier more than they're owed?
No. A supplier payment is validated against their actual outstanding balance and can't be entered for more than that.
How are purchase returns handled?
A return is checked against remaining returnable quantity and current stock before it posts, and reverses through a new linked document, so the original purchase is never edited or deleted.