Expenses
Rent, salaries, utilities and the rest — recorded once, posted to the right account, paid from the right place.
An expense voucher does three things at once: it records the cost against an expense category, it takes the money out of the Safe or the Bank, and it posts both sides to the ledger. That is why the profit figure on the dashboard is real — expenses are not a separate spreadsheet someone reconciles at month-end.
Open Cash Management → Expenses → New. Choose the category — rent, salaries, marketing, maintenance, or one you have added — the amount, and the date.
Choose where it was paid from. Cash expenses paid by a cashier from the till count against that cashier's handover; Safe and Bank expenses post to treasury directly.
Attach a note with the invoice number or payee. Print the voucher from its page for the file.
Good practice
- Keep expense categories to a dozen or so. Reports by category are only useful when the categories mean something.